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ARLIS/NE Annual Calendar
January:
- Chair holds first Executive Board meeting with any newly elected ARLIS/NE officers to transfer office
records; review board member responsibilities; begin planning for the year and review deadlines. Review National conference
plans, coordinate attendance at special meetings, including chapter chairs, newsletter editors, etc. Decide on reporting of
National conference at Spring Chapter meeting.
- Vice-Chair/Chair-Elect sends second notices to members who have not renewed, stating deadline for inclusion
in the current year's Membership Directory. Process renewals with Secretary and Treasurer. Sends acknowledgment letters to
members who have made additional donations to the Chapter coffers (Freitag Award, etc.).
- Past-Chair prepares and submits annual report to ARLIS/NA.
- Secretary records and distributes minutes from Board Meeting. Revises and updates Chapter brochure to reflect
new membership year and new officers. Mails copy to Vice-Chair/Chair-Elect.
February
- Secretary and Chair-Elect review current membership list and begin preparation of membership directory.
- Newsletter Editor starts planning Spring Newsletter and targets publication date.
- Continue/complete planning for Spring meeting; explore sites for two Fall meetings.
March
- Continue planning and coordination of meetings as required.
- Secretary distributes completed Membership Directory during and/or after Spring meeting.
April
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Secretary sends announcement (coordinate w/ Spring Newsletter mailing) for Spring meeting.
- Chair appoints Nominating Committee chair.
May
- Hold Spring meeting.
- Newsletter Editor publishes spring newsletter including: National conference report;
Spring Chapter meeting report; announcement of the Freitag Award recipient; January Board meeting minutes, etc.
- Secretary sends minutes/report of meeting to ARLIS/NE listserv, ARLIS/NA Update with copies to
Regional Representative and ARLIS/NA HQ.
June
July
- Chair appoints members of Wolfgang Freitag Award Professional Development Award Committee,
to be at work by summer's end.
- Hold second Executive Board Meeting to plan Fall meetings and calendar.
August
- Continue planning and coordination of first Fall meeting.
September
- Complete planning of first fall meeting.
- Nominating Committee presents a slate of nominees and report to Chair by end of month.
- Send announcement of fall meeting including: a call for applications for Freitag Award; renewal information; and deadline
announcement.
October
- Hold first fall meeting (late September or early October )
- Secretary sends minutes/report for first Fall meeting to ARLIS-NE listserv, ARLIS/NA Update,
Regional Representative and HQ.
- Secretary and Vice-Chair review membership application form or brochure and procedures for final changes.
- Vice-Chair and Nominating Committee prepare election ballot to be mailed by November Ist. Combine ballot
mailing with membership renewals and announcement for second Fall meeting, prepared by Secretary.
NOTE: ARLIS/NE membership checks received after October 15th will be processed as the next year's
renewals, except those received as part of first fall meeting registration to encourage non-members to become members. These new
members will then be mailed a copy of the current year's Membership Directory and copies of last two Newsletter issues.
November
- Vice-Chair receives ballots, tabulates results, and notifies Executive Board, Nominating Committee and
candidates.
- Chair writes letters to all candidates thanking them for running. Results are announced through the listserv
and in the fall newsletter and new officers introduced at second fall meeting.
- Vice-Chair receives membership renewals and processes with Treasurer and Secretary.
- Newsletter Editor calls for news and publishes fall newsletter in November/December.
December
- Hold second fall meeting. Announce election results, recipient(s) of Freitag Award, details of upcoming annual ARLIS/NA
conference.
- Chair prepares annual report and organizes Executive Board Meeting for January.
- Secretary sends minutes/report of second fall meeting to ARLIS/NE listserv, ARLIS/NA Update, Regional
Representative, and ARLIS/NA HQ.
- Newsletter Editor sends fall newsletter, if not sent in November.
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