ARLIS/NE Executive Board Meeting
July 22, 2005
10:30 a.m.
Mount Holyoke College
In attendance: Rachel Beckwith, Anne Haas, Susanne Javorski, Christina Jedziniak,
Anne Reid, Rachel Resnik, Kathy Ritter, Linda Zieper
Call to order and introductions: Kathy Ritter convened the meeting at Mount
Holyoke College. Anne Reid was introduced as the new secretary, replacing Cameron Caswell who
resigned Because she was moving to Baltimore. Rachel Beckwith offered to assist with the transition.
The possibility of splitting the current secretary position into a secretary position and a
PR/membership officer was discussed. The secretary position involves more work than the other
position because of the membership component. Adding another position devoted to membership and PR,
as many other groups have done, could be helpful. Rachel Resnik volunteered to assist Anne Reid in
the current secretarial position; the board will look into the ARLIS/NA Chapter Success Book and at
the ARLIS/NY model for a PR position ideas.
Treasurer's Report: Susanne Javorski reported that there is currently $2,059.44 in
the checking account, $4,700.88 in the 2-year cd that came up in February, and $3,388.96 in the
1-year cd that comes up in August. The travel awards will be $300 each. The Freitag Award and the
Seibel Award are each $500. The travel awards are $300. Linda suggested increasing the scholarships.
Susanne will work up a budget sheet.
ARLIS/NA Strategic Plan and ARLIS/NE Plans: Kathy Ritter distributed copies of the
ARLIS/NA Strategic Plan 2000-2005 and the ARLIS/NA Chapter Success Book, as well as the ARLIS/NE Bylaws,
Calendar, and Nominating Committee documents. ARLIS/NE and other chapters have been asked by ARLIS/NA
to look at chapter goals to see how they fit with goals in the Strategic Plans. In reviewing the ARLIS/NA
goals, the board agreed that, in general, ARLIS/NE is currently following goals, but perhaps needs to be
"louder." Examples:
- Outreach � ARLIS/NE involvement in October 20 careers/professional organization panel for students being
organized by the Simmons GSLIS Alumni Board. Anne Reid will follow up with more information when it is available.
- Event Promotion � use ARLIS/NE website to promote events. A survey sent out to membership in March 2005 resulted
in 13 responses, which varied greatly. Members expressed desire for more substance in events (such
as the ArtStor event) and more advance notice about events, although the board discussed that events are already advertised
6 to 8 weeks in advance.
- Listserv � all members should be on the listserv, though there was some question if that is actually the case. Anne
will check the membership database. In the future, all new members will automatically be added to the listserv.
- Membership involvement � critical to get members involved.
Chapter Success Guide and Calendar:
Ars Libri: Rachel Beckwith reported on her inquiries to Ars Libri in Boston�s South
End as a potential meeting location. Because of limited space, it would not work as a location for
the fall meeting. However, it could work for a special event, such as cocktail reception during a
First Friday (open gallery night on the first Friday of each month). Ars Libri could also provide
lectures on their rare book and reference collections. Rachel will pursue December as a time for
an ARLIS/NE event. This was discussed as a possible outreach event for Simmons GSLIS students.
Fall Meeting: Rachel Beckwith reported on the plans for the fall meeting. Two
dates were chosen: October 14 as a first choice and September 30 as a backup date. It will be held
at the Chesterwood Museum and the Hancock Shaker Village in Stockbridge. The proposed schedule is
Chesterwood for a morning lecture and tour; Hancock for lunch and business meeting, followed by
self-guided tours in the afternoon. Chesterwood charges $9/person for the lecture and tour only and
$20/person if it were to include box lunch; Hancock charges $8/person for the self guided tour and $12
for a box lunch. According to the proposed schedule, the meeting fee would be $20, with approximately
$14 to be subsidized by ARLIS/NE. Students would be charged $10. A save the date email will be sent.
The idea of a joint spring meeting with VRA was mentioned. The Ars Libri event would be the second
event of the fall.
Awards Committee: According to the ARLIS/NE calendar, the committees for the Freitag
Award, the Seibel scholarship, and the travel award are formed in July. The awards committees usually
include the previous year�s winners, however Ursula Murphy, one of the past Seibel winners, has moved
to New York City. Anne Reid will check the database for members who may have indicated interested in
being involved in this area. Committee members may not apply for the awards. Board members can apply
for the travel award.
Chapter Success Book: Kathy Ritter reviewed the ARLIS/NA Chapter Success Book. In
light of this document, the possibility of moving towards a PR/membership officer position was discussed
again. The board decided to table the idea of a new PR/membership position until Anne Reid has finished
her current tenure as secretary. Rachel Resnik offered to help Anne with the membership work. Kathy will
write up an email announcement about a new position. The board was asked to look over the Chapter Success
Book to make sure the ARLIS/NE activities align with it.
Website: Christina Jedziniak presented the new website design. Upcoming meetings will
be added to the welcome page. The timeline will be added to the programs section. Linda mentioned
that the ARLIS/NE archives are at Harvard, if items were missing from the timeline. Anne will send Christina
an updated membership form as well as a PDF version of it. The webmaster will update the calendar. The
official ARLIS/NE log will be added to the site (logo from stationery). The board agreed that the
clean design of the site would be a great improvement and thanked Christina for her work on this project.
Auction Catalog Project: Kathy reported that John Teahan is still working on the project.
Board members should email each other ideas about other projects we might want ARLIS/NA to fund.
The meeting was adjourned at 12:30.
Submitted by Anne Reid, Secretary
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